Code of Practice


  1. Students need to check on the faculty announcement board and/or FLA website ( regularly for any updates.
  2. All students need to subscribe to FBS Facebook (FBS-UKSW) because all information will be posted on the page.
  3. Students have the right to ask for clarification from the teacher regarding their grades, or assignments.
  4. If there is any academic-related problems, like increasing the study load, deciding what courses to take, students should contact their academic advisor.



  1. Failed IC course can be repeated ONCE only.
  2. Students must repeat it in the following semester.
  3. IC students with ≥ C and above must not repeat the course.



  1. Students who have registered to a particular course:
  2. must attend the first meeting to confirm their registration.
  3. have to contact the teacher of the course and show related documents if they are unable to attend the first meeting before the adjustment period. Failure to do so will not guarantee a seat in the course.
  4. Students who have not registered to the class:

have to come to the first meeting of the classes to save a seat in those course (when there is still seat available for them).



  1. Advising is a must for all students. Student must be physically present during this time.
  2. Students who are unable to physically attend the advising must arrange with their academic advisor prior the advising time.
  3. The advising time will be announced by the individual advisor after the schedule is ready.
  4. During advising time students need to bring:
  5. The flow chart
  6. Completed form of KRS (Kartu Rencana Studi)



  1. Students must attend classes at least 80% of the time. Any unexcused or excused absence (due to, for example, involvement in student activities and/or university activities) should be no more than 3 absences. In case of serious illness and/or hospitalized (with original doctor’s certificate), students can be absent for 40% of the total attendance.
  1. When students do not fulfill the attendance requirements (80% of the class meetings), they will automatically fail the course (please refer to Peraturan Penyelenggaraan Kegiatan Akademik Dalam Sistem Kredit Semester, UKSW, 2009, Pasal 35: 3). Please be mindful attendance is only one element of total evaluation system.
  2. When students do not attend the full class hours, they do not have the rights to have make-up quizzes and/or assignment given during their absence. Assessment given prior to leaving the class will still be counted. Not fully attending the full class hours will be counted as absence.
  3. Make-up tests will be given only to those who are sick (With original doctor’s certificate), those who are scheduled to teach in PPL, and those who are assigned by the university/faculty/government accompanied with approval letter from PR3 or Korbidkem. The make-up tests are only given to those who have given notification (paper-note or electronic note) submitted at the latest on the day of the course (prior to class time).



A maximum of 15 minutes time is allowed for late students to attend classes; 5 minutes for listening and speaking classes. Students late for more than 15 minutes are not allowed to attend the class.



Students should maintain at least 2.0 GPA. Students who have a GPA below 2.0 for 2 consecutive semesters will be given a warning letter by the university based on the recommendation made by the head of the department.



  1. Students are expected to use English politely when communicating with teachers.
  2. Mobile-phones must not be used when classes are in-progress.
  3. Students are not allowed to browse the Internet for unrelated matters in classrooms and office areas.
  4. Smoking, alcoholic beverage, and prohibited drugs are not permitted in classrooms and office areas.



  1. Students have to submit original work for assessment without plagiarizing (using other’s ideas without properly mentioning the source).
  2. Students who plagiarize will be given a zero (0) for that given assignment or test.
  3. Any students who involve in cheating during tests or quizzes are given a zero (0) for the test.



Skill Courses

Skill courses are those courses, which are colored yellow in the flow chart.

  1. Failed skill courses (with and E grade) must be repeated at the earliest possible semester, no later than within two semesters.
  2. Students who fail to register for the skill courses they have to repeat should see the Department Head.


Content Courses

  1. Content courses are those courses, which are colored blue, green, and purple.
  2. Failed content courses must be repeated immediately.


Elective Courses

  1. Failed elective courses must be repeated immediately.
  2. Students have to repeat the same elective course. It cannot be substituted with other elective courses.



  1. Students are not allowed to leave tests-in-progress. Once they leave, they are considered to have completed the test.
  2. All assignments and tests are to be graded and returned with feedback to the students within two weeks (three weeks for writing courses). Students must politely ask the teacher if after three weeks a test or an assignment is not returned. Students must report this to Korbidkem and/or Kaprodi.
  3. If miscalculation of grades occurs, students have the right to ask for recalculation within one week after the test and/or assignment is returned.
  4. Students have the right to know how the tests and assignments are graded.
  5. Clarification about grades should firstly be asked to the subject teachers.
  6. Should there still be any complaints about the assessment, students may go for an appeal to their academic advisor who will mediate the case with the teachers and/or subject coordinator in a fair and just way.
  7. Students, who are absent on the day a test and/or graded assignments are given, have the right for a make-up test and/or assignment ONLY if they have given a notice to the teacher on the day of the test and/or assignment. In that case, a make-up test and/or assignment with 10% deduction (except for students who are absent due to health problem with proof of doctor certificate).



Students may ask for a make-up class in case the teacher is unable to come.



  1. Thesis students must meet the thesis supervisor regularly.
  2. Students are not allowed to change supervisor without thesis coordinator’s consent (with notification to Kaprodi).