Code of Practice

Code of Practice is a set of rules and regulations for better teaching and learning process in our faculty. It also sets your rights in academic matters. The aim of the codes is not for making your academic life more difficult. Rather it helps everyone respect one another and have a more pleasant experience during teaching-learning processes. This CoP should be read alongside with university CoP.



  1. Students need to check on the faculty’s announcement board, and/or FLA website ( regularly for any updates.
  2. All students need to subscribe to FLA Facebook (FBS-UKSW) because every information will be posted on the page.



Students who have GPA below 2.0 for 2 first semester will be advised to quit the program.



  1. Advising is a must for all students. Students must be present physically during this time.
  2. Students who are unable to physically attend the advising must arrange with their academic advisor prior the advising time.
  3. The advising time will be announced by the individual advisor after the schedule is ready.
  4. During advising time students need to bring:
  5. The flow chart
  6. Completed form of KRS (Kartu Rencana Studi)



  1. Students are expected to use English politely when communicating with teachers, staff, and friends.
  2. Students should dress properly in the classroom and office area.
  3. Smart phones can be used in the class for academic purposes only.
  4. Students are not allowed to browse the Internet for unrelated matters in classrooms and office areas.
  5. Smoking, alcoholic beverage, and prohibited drugs are not permitted in classrooms and office areas.
  6. Students should not make any noises that disturb the working environment and eat in the office area.
  7. If students have a problem with the course, the advisor can advise students about how to tackle the problem.
  8. If students have a problem with a teacher, they can discuss the problem directly to the teacher, advisor, or Head of Department to solve the problem.



A maximum of 15 minutes time is allowed for late students to attend classes; 5 minutes for listening and speaking classes. Students late for more than 15 minutes are not allowed to attend the class.



  1. Students must attend classes at least 80% of the time. Any unexcused or excused absence (due to, for example, involvement in student activities and/or university activities) should be no more than 3 absences.
  2. In case of serious illness and/or hospitalized (with original doctor’s certificate), students can be absent for 40% of the total attendance.
  3. When students do not fulfill the attendance requirements (80% of the class meetings), they will automatically fail the course (please refer to Peraturan Penyelenggaraan Kegiatan Akademik UKSW). Please be mindful attendance is only one element of total evaluation system.
  4. When students do not attend the full class hours, they do not have the rights to have make-up quizzes and/or assignment given during their absence. Assessment given prior to leaving the class will still be counted. Not fully attending the full class hours will be counted as absence.
  5. Make-up tests will be given only to those who are sick (with original doctor’s certificate), those who are scheduled to teach in PPL, and those who are assigned by the university/faculty/government accompanied with approval letter from PR3 or Kordbidkem. The make-up tests are only given to those who have given notification (paper-note or electronic note) submitted at the latest on the day of the course (prior to class time).



  1. Students have to submit original work for assessment without plagiarizing (using other’s ideas without properly mentioning the source).
  2. Students who plagiarize will be given a zero (0) for that given assignment or test.
  3. Any students who involve in cheating during tests or quizzes are given a zero (0) for the test.



  1. Students are not allowed to leave tests-in-progress. Once they leave, they are considered to have completed the test.
  2. All assignments and tests are to be graded and returned with feedback to the students within two weeks (three weeks for writing courses). Students must politely ask the teacher if after three weeks a test or an assignment is not returned. Students must report this to Korbidkem and/or Kaprodi.
  3. If miscalculation of grades occurs, students have the right to ask for recalculation within one week after the test and/or assignment is returned.
  4. Students have the right to know how the tests and assignments are graded.
  5. Clarification about grades should firstly be asked to the subject teachers.
  6. Should there still be any complaints about the assessment, students may go for an appeal to their academic advisor who will mediate the case with the teachers and/or subject coordinator in a fair and just way.
  7. Students, who are absent on the day a test and/or graded assignments are given, have the right for a make-up test and/or assignment ONLY if they have given a notice to the teacher on the day of the test and/or assignment. In that case, a make-up test and/or assignment with 10% deduction (except for students who are absent due to health problem with proof of doctor certificate).



Students may ask for a make-up class in case the teacher is unable to come. The time for the make-up class should be negotiated between the subject teacher and the students to decide the convenient time.



  1. Thesis students must meet the thesis supervisor regularly.
  2. Students are not allowed to change supervisor without thesis coordinator’s consent (with notification to Kaprodi).
  3. Thesis students and supervisors are required to record the thesis consultation regularly in the thesis consultation book.